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Robotic Process Automation

Solutions Architecture

Custom Software Development

Business Intelligence

AI & Machine Learning

Internet of Things

It’s time to step out of your comfort zone and see what real productivity feels like.

OUR PRODUCTS

Bots

We design, develop, and deploy robots to unlock efficiencies by replacing mundane, manual tasks traditionally done by employees.
General Ledger Management

Bot Activities

  • Enters account data
  • Reconciles data
  • Updates general ledger accounts
  • Creates reports on task status
  • Sends reminders to stakeholders
  • Notifies stakeholders of updates via messenger and email
Account Reconciliation

Bot Activities

  • Detects discrepancies between a company’s bank statements stored in relevant folders and bank statements supplied by the bank
  • Reconciles data that appears on a company’s balance sheet in a general ledger accounts system with details that form these balances in accounting systems
  • Reconciles external supplier accounts
  • Reconciles internal balance details
  • Identifies accounts that do not match
  • Creates reconciliation reports
  • Emails stakeholders notifications when reconciliation tasks are complete
PDF Data Extraction

Bot Activities

  • Analyses PDF document
  • Extracts fields or predefined elements from document
  • Exports output
  • Fills Excel sheet with data extracted from PDF and uploads into end system or ERP, alternatively directly enters data into end system or ERP
  • Saves file to a designated folder
Invoice Generation

Bot Activities

    • Recognizes data using Optical Character Recognition
    • Logs into the accounting systems
    • Inputs data into the relevant system’s fields
    • Registers invoices in the system
    • Emails stakeholders on invoice posting
Employee Onboarding

Bot Activities

  • Receives email from HR with new employee profile
  • Extracts data from profile template or internal HR system
  • Navigates browser and logs into SaaS or credential system
  • Creates account and sets permissions
  • Emails HR a list of created accounts, permissions, and confirmations
Supplier Pricing Import

Bot Activities

  • Bot downloads the supplier price file from multiple potential sources on a regular schedule
  • Data retrieved is prepared for import into ERP
  • Backup of production tables performed
  • Data is imported one by one or in bulk
  • Update notification sent to stakeholders
IT Data Migration

Bot Activities

  • Recognizes XML elements and attributes
  • Sorts IT data by file and folder
  • Creates mapping documents
  • Maps migrated data fields to target tables and fields
  • Converts files into target formats
  • Structures migrated data
  • Updates data schemas regularly
  • Creates regular reports on parts of IT data migrated
  • Notifies IT managers at each step of migration
Legacy System Automation

Bot Activities

  • Executes automations across common legacy environments – email system, CRM, finance system
  • Transfers data from legacy systems to external and local sources -spreadsheets, cloud, or other systems
  • Imports data from external sources into legacy systems
  • Updates data stored in legacy systems
  • Logs into legacy systems using user credentials
  • Creates reports based on tasks completed in legacy systems
  • Sends alerts on predefined activities executed in legacy systems
Email Data Parsing

Bot Activities

  • Logs into email accounts
  • Selects relevant data by keyword or predefined parameters
  • Extracts relevant data and imports it into Excel spreadsheets or corporate systems
  • Structures extracted data and sorts it by category
  • Notifies stakeholders on email data parsing task completion
  • Creates reports based on email data
Automated Stock Replenishment

Bot Activities

  • Bot downloads re-order report
  • Bot creates purchase orders to match reorder requirements
  • An email containing the purchase order details and approve or decline buttons is sent to an approvals team
  • Approved purchase orders are activated and sent to suppliers
  • Automated clean-up of stale purchase orders
Quote Management Automation

Bot Activities

  • Re-engages customers who received quotes that did not convert into a sale through an automated email
  • Email elicits real time feedback from customer as to their buying decision status and reasons for purchase delay via feedback buttons
  • Create sales orders from customer email engagement
  • Follow-ups on non-responsive and unprocessed quotes
  • Kicks off workflows based on customer feedback
  • Real time market feedback
Invoicing
  • Sale is sent via mail, or a network location, for the bot to ingest
  • Bot automatically opens order details and creates a sales order and invoice on ERP
  • Sends ERP document to required recipient
  • Edge case rules cater for custom invoicing or workflow requirements
Payroll Processing

Bot Activities

  • Logs into business accounting, POS, and HR systems to collect data
  • Reconciles actual hours worked and budgeted hours
  • Notifies managers of any variations, beyond threshold, by email
  • Processes earning and deduction batches
  • Executes tax reconciliations at the end of the quarter and/or year
  • Generates reports on benefit deductions
Document Registration & Document Verification

Bot Activities

  • Periodically pull information from the ERP system
  • Custom interface provided for Finance team to verify
  • After GRN is processed the document is registered and verified automatically
  • Accounts for variances
Parts Pricing

Bot Activities

  • Bot accesses new pricing via multiple potential sources – API, FTP, Scrape
  • Part numbers and pricing updates are automatically prepared for updating on the ERP
  • Bot iterates through all branches and updates the part price per branch.
User Set-Up and Configuration

Bot Activities

  • Builds list of relevant, drivers, and operating systems in Excel spreadsheet
  • Logs into corporate systems and sets up email service
  • Creates accounts for relevant corporate CRM and ERP systems
  • Configures user workstation parameters
  • Creates report on each stage of setup and configuration
  • Resolves inefficiencies and delays within IT onboarding process
  • Emails stakeholders upon completion of tasks
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We work with you, for you

Think of us as your multidimensional go-to IT team. We work with you to understand your business and develop a strategy that takes governance, IT infrastructure, security, culture and change management into consideration. Our well-crafted, purpose-fit, cost-effective solutions help you work smarter, not harder.

LATEST NEWS

Our success stories

Apollo RPA Excels: Praise from the Discovery Group
  • The time from RPA design specification to production was 3-4 weeks and the delays were generally from the red-tape and security blockers on our side but Apollo’s development time has been incredible.
  • The working relationship and team work with the Apollo team has also been great and probably the number one factor in the success of our RPA implementation.
  • The 4 BOTS are now live and a few more are in the pipeline and we have already seen a significant saving in headcount required as well as intangible success measures, like the removal of key-man dependencies and freeing up much needed capacity from my team.
Shaping the Future of Insurance

Apollo, in collaboration with ElectroNeek, is breaking down barriers to digital transformation in the insurance sector through customised RPA solutions that dramatically improve workflows, increase productivity, and reduce manual tasks.

Our unique approach offers clients a free proof of concept and upfront development, demonstrating automation's true potential. Explore our success story here.

Read Full Article
A Letter from Discovery Insure Systems

We wanted to take a moment to express our gratitude for the opportunity to work with Gert. His dedication, attention to detail, and hard work have truly made a difference in our RPA projects. His patience throughout our projects especially with the last project, RPA – Legal tool liabilities BOT has been truly remarkable.

Gert brings a positive attitude to the approach and has made the overall experience more enjoyable. We really enjoy testing these BOTS with Gert developing. Gert’s willingness to go the extra mile to ensure that everything is done correctly and on time has been much appreciated.

His commitment to these projects has been exemplary. The contributions made by him has had a significant impact on the success of our BOTS and I personally have learned a lot from working alongside him.

Previous
Next

Our success stories

Apollo RPA Excels: Praise from the Discovery Group
The time from RPA design specification to production was 3-4 weeks and the delays were generally from the red-tape and security blockers on our side but Apollo’s development time has been incredible.

The working relationship and team work with the Apollo team has also been great and probably the number one factor in the success of our RPA implementation.

The 4 BOTS are now live and a few more are in the pipeline and we have already seen a significant saving in headcount required as well as intangible success measures, like the removal of key-man dependencies and freeing up much needed capacity from my team.
Click Here
Shaping the Future of Insurance

Apollo, in collaboration with ElectroNeek, is breaking down barriers to digital transformation in the insurance sector through customised RPA solutions that dramatically improve workflows, increase productivity, and reduce manual tasks.

Our unique approach offers clients a free proof of concept and upfront development, demonstrating automation's true potential. Explore our success story here.

Read Full Article
Click Here
A Letter from Discovery Insure Systems
We wanted to take a moment to express our gratitude for the opportunity to work with Gert. His dedication, attention to detail, and hard work have truly made a difference in our RPA projects. His patience throughout our projects especially with the last project, RPA – Legal tool liabilities BOT has been truly remarkable.

Gert brings a positive attitude to the approach and has made the overall experience more enjoyable. We really enjoy testing these BOTS with Gert developing. Gert’s willingness to go the extra mile to ensure that everything is done correctly and on time has been much appreciated.

His commitment to these projects has been exemplary. The contributions made by him has had a significant impact on the success of our BOTS and I personally have learned a lot from working alongside him.
Click Here
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